Cram School and Study Center Student Tracking

• Student record: a group (for example 12-A Sayısal), up to three parents or authorised persons, a sibling link and an important note; for quick adding a name, group and parent details are enough.
• Instalment plan wizard: total fee, discount, down payment, 1–36 instalments, first due date and due day; a preview before confirming, the kuruş difference goes to the last instalment.
• Collect and receipt: part payments, the payment method, a printable receipt; late instalments are listed with the days late and each row opens a ready WhatsApp reminder. The program takes no payment.
• Class timetable: a weekly table, group, teacher and classroom filters, printing; the same teacher, group or classroom clashing raises a warning when saving.
• Mock exams: a TYT, AYT or LGS template or your own sections, a wrong-answer coefficient, results per student × section, the net, rank and averages, importing results from Excel/CSV and a progress chart.
• Enrolment funnel: Yeni görüşme, Aranacak, Olumlu, Kesin kayıt; “Kesin kayda dönüştür” opens the student and moves on to the instalment plan; a public pre-enrolment form.
• Attendance, a critical-absence list with a “Görüşüldü” record, handing out (loans), an activity log, an archive and restoring deleted students.
• Parent page (no sign-in): their own student’s attendance, timetable, exams, instalments and announcements; roles, importing from Excel/CSV, a setup guide and installing on a phone and computer.

1. Write the groups and students

   Open a group; add a student with a name, group and parent details, or import your Excel/CSV list.

2. Set up the instalment plan

   Split the term fee into a down payment and instalments with the wizard, check the preview and confirm; record payments with Tahsil et as they arrive.

3. Enter the timetable and mock exams

   Write the weekly timetable and look at the clash warnings; enter the results of a mock exam or import them by CSV.

4. Send the parent the link

   Send each student’s sign-in-free parent link with a ready WhatsApp message or hang the QR poster.

Screen-by-screen guide →

• Not delivered to a client and not used by a real school; the school, students, parents, phone numbers and amounts on the screens are made up.
• There is no automatic SMS or WhatsApp: a ready WhatsApp text opens and the school sends it from its own phone; only the phone notification (Web Push) goes on its own.
• There is no card payment over the internet, e-invoice, optical reader, turnstile and fingerprint device, AI call center, MEB and e-Okul integration or multi-branch use; the program takes no payment, it only records.
• A real Web Push delivery, iPhone/Safari, Firefox and a real phone have not been tried; it was run on a single hosting account and PHP 8.3 only.
• In the demo the data is reset every hour; sign-in is without a password through role buttons. The interface is in Turkish.