Lean ERP for Small Factories and Workshops

• Party and product cards: customer, supplier, raw material, semi-finished, finished and consumable; ready card names, stations, custom fields (for example Colour, Size, Thickness on products, parties, staff and work orders, no code) and routing templates for furniture, textiles, metal, plastic and general manufacturing; importing lists from Excel/CSV and undoing the last import. A migration screen brings in opening stock, opening party balances, recipes, routings, open orders and open work orders from an old program or Excel with a preview and an undo; a validation report and a reconciliation with the old system come with it.
• Warehouse: stock is the sum of movements; one-tap in and out, counting, cancelling a movement (the record is not deleted), a critical-stock warning, an average cost per product. Several warehouses (raw material, finished goods, outsourcing) can be opened and goods are transferred between them; a barcode and a shelf location are written on a product, in, out and count are done by scanning, and A4 barcode labels are printed. A product can be tracked by lot or serial number with an expiry date, stock is kept per lot, expiry date and shelf, a goods-out draws from the lot that expires first (an expired lot is not used), and there are a Lot ve SKT (lots and expiry) screen and lot traceability.
• Purchasing: one request from critical stock, a comparison of quotes from up to three suppliers (the lowest is marked), an order and a partial goods receipt; a ready WhatsApp text for the supplier. The supplier invoice number and amount are recorded (an amount difference warns, and the same invoice number cannot be written twice), received goods can be returned to the supplier (the debt falls), an order above a threshold the owner writes goes to the owner for approval (the threshold starts off), and a supplier performance page shows on-time delivery, average delivery days and the return rate.
• Sales: a quote, an order, partial shipment, a warning for an order past its due date and an estimated profit on the shipped part; a work order is opened from the order for missing items. Every shipment has a printable delivery slip (no prices, with signature areas), a shipped sale can take a customer return (the goods enter stock, the receivable falls, it can be undone) and a customer can have special prices (they come into a quote automatically); a quote and an order print as an A4 document or save as a PDF. The stock status shows on hand, reserved and available; when a quote is turned into an order and the available stock is short a warning appears, and confirming is not blocked.
• Production: a recipe (planned scrap) and routing, a work-order board; on the shop-floor screen a craftsman picks their station, types a PIN once (the phone knows them for 12 hours), starts a job, stops it with a reason through “Sorun bildir” (report a problem; the stopped time is taken off the job’s time), finishes it and reports scrap; an instruction and a quality approval (Geçti, Kaldı, Yeniden işle: passed, failed, rework) show on the card, a work order prints as a sheet with a QR code and a stop and quality report adds the stops up by reason and by station; the finished part of a work order in production can enter the warehouse before the order ends through “Kısmi teslim” (partial delivery) and be shipped; a Planlama (planning) screen compares open orders, work orders and critical stock with stock on hand and goods on the way, suggests what to buy and make with dates, and turns the suggestions into a request or work orders in one click; a Bakım (maintenance) screen follows the machines, planned maintenance by days, the breakdown a craftsman reports from a phone (with the machine-stopped tick the downtime is measured), the maintenance work order and the spare parts used; an Ar-Ge (R&D) screen follows a sample and prototype project through its gates (idea, design, prototype, test, series production) and changes a recipe through a request, owner approval and versions R1, R2; the owner sees eight cards on the Today screen (awaiting approval, past their due date, overdue receivables and on shift today included); urgent work orders are gathered in an “Acil işler” card at the top. A part sent out for painting or coating (outsourcing) is followed with a return date and a late warning.
• Real cost and bonus: material, scrap, labour, machine and an overhead share; when a work order finishes its cost freezes and the planned-versus-real gap shows; a bonus per piece, a scrap deduction and a monthly target bonus are worked out for each craftsman (not payroll).
• Cash and credit (a cash ledger, receipts, payments, ageing of receivables and payables, cheques and notes with a cheque portfolio report, a daily cash closing) and HR: a shift roster (written from a template to many employees), multi-day leave, clock-in and clock-out by card barcode or PIN with a monthly timesheet (approved at month end, an approved month is locked), a public-holiday calendar, and safety and health certificate expiry tracking.
• Roles: owner, chief, craftsman, storekeeper, buyer, salesperson, HR and accounts clerk; an area a role may not use never shows and the server refuses an address typed by hand. A user’s name, e-mail and role can be edited (the users list shows the last sign-in) and the activity log can be searched, filtered and downloaded as CSV. Under Settings > Kapsamlar (scopes) a module or extra feature you do not use is switched off (ready Starter, Workshop and Full packages). A one-minute quick setup, a setup guide, help boxes, installing on a phone and computer, a free phone notification to the manager, a backup download for the owner and a 15-day trial install.

1. Set up the workshop

   A one-minute quick setup (company name, sector, processes to use) and a twelve-step guide: ready card names, stations and custom fields for your sector, bringing the customer and supplier list from Excel, product cards and a first stock count; a migration screen for moving over from an old program.

2. Buy material, write the sale

   Open a request from critical stock, compare supplier quotes, order and receive the goods; prepare a quote for the customer and turn it into an order.

3. Produce

   Write the recipe and routing (from an operation library, with an instruction and a quality approval) and open a work order; the craftsman picks a station on a phone, taps Başla and Tamamla (start and finish), uses “Sorun bildir” (report a problem) when something stops the job and reports scrap; send a part to outsourcing for painting or coating.

4. Follow cost and money

   When a work order finishes its cost freezes; see the month’s craftsman bonus; follow receipts and payments in cash and credit.

Screen-by-screen guide →

• Not delivered to a client and not used by a real business; the company, parties, products, staff and amounts on the screens are made up.
• There is no e-invoice, e-archive, e-ledger, VAT return or legal accounting (VAT is an optional scope that only shows the rate and the total including VAT on a document); the daily cash closing is an internal cash reconciliation (it does not replace an official document or a cash-register Z report, and there is no multi-till, bank reconciliation or POS slip matching); shifts are not checked for overtime, rest time or head count and there is no shift swap; there is no personal pay or payroll and the bonus calculation is not payroll.
• There is no FIFO or lot-based cost (cost is a moving average per product), no lot label printing or recall report, no quality-control form, no capacity planning or Gantt chart; a work order cannot be split in two and a partial delivery cannot be undone (it enters at the planned unit cost); the plan is calculated live, with no weekly plan or demand forecast; maintenance has no running-hours meter, checklist, breakdown photo or QR label. There is no invitation or password-reset link by e-mail, no two-step verification and no list of open devices for users.
• There is no automatic SMS or WhatsApp: a ready WhatsApp text opens and you send it from your own phone; only a phone notification (Web Push) goes to the manager. There is no payment-provider link. There is no real-time notification to a craftsman’s phone, no card or NFC reader and no biometric recognition; a craftsman is identified by a PIN.
• A real Web Push delivery to a phone, barcode scanning with a phone camera, printing labels on a real printer and a real iPhone have not been tried; the load test was run on the development computer with 150 simultaneous users, in version 0.14.0 and with no errors, and nothing more is promised; it was run in the development environment and on a single hosting account (PHP, SQLite) only.
• In the demo the data is reset every hour; sign-in is without a password through role buttons. The interface is in Turkish.