Barbershop booking software: scope guide

Common problems in a barbershop

• Bookings scatter between the phone, WhatsApp and a notebook; two customers are written in for the same barber at the same time.
• The order of walk-ins gets mixed up and nobody knows how long each person has waited.
• A customer’s habits, such as the clipper guard number or the neckline, are lost when the barber changes.
• Many short tickets close through the day; the till and each barber’s commission are worked out by hand.
• A product such as beard oil is sold without coming off the stock.

The flow in the sample demo

1. On the shop’s showcase page the customer picks the service and the barber, sees the day’s free times and sends a request.
2. The request waits above the calendar; the shop approves or declines, and the customer sees the result on their own booking link.
3. The shop adds a phone booking from the calendar, sees the barber’s free times, and moves it to another time if needed.
4. A walk-in is added to the waiting list; arrival order and waiting time are visible, and when their turn comes they are taken in with the barber the shop chooses.
5. When the job is done, “Tamamla ve ödeme al” (finish and take payment) brings the service to the ticket ready; each line shows its barber.
6. The daily till (cash, card, transfer, expenses, net) and monthly commission per barber.

What is specific to a barbershop

Barber columns and roles

The calendar shows a column per barber, and the same barber cannot be booked twice for the same time. In the panel a barber sees only their own calendar; the manager sees everything, and reception works with bookings, customers and payments.

The walk-in queue and waiting list

The waiting list is a page of its own, apart from the calendar: it does not write to the calendar or delete lines, and it warns when the chosen barber has an appointment coming up. Booked customers and people in the queue are not shown on the same screen. There is no automatic barber assignment, no priority by service and no wait-time prediction; these can be scoped separately.

Short jobs such as a shave or a beard trim

When booking on the internet a customer can tick an extra service such as a beard shave next to the haircut (up to three); the minutes and prices are added up and it lands in the barber’s calendar as one booking. A booking entered in the panel is a single service; a frequent pairing such as “haircut and beard” can also be defined as a service of its own. The note on the customer card carries the detail of short jobs (“Sakal: makine 3 numara, ense düz.”, i.e. beard: clipper guard 3, flat neckline).

Barber commission

Each barber has a commission percentage of their own, calculated only from service revenue; product sales such as beard oil do not earn it. Separate percentages can be entered for master, journeyman or apprentice; there is no seat-based revenue.

Product sales and stock

A product such as beard oil sold on the ticket leaves the stock; a minimum level is set per product and the stock page warns about low items.

Packages and sessions

A package is sold from the customer card and each visit uses up a session; whether it works as a monthly subscription has to be tried separately.

Is this software right for you?

It may suit

• Barbershops and men’s hairdressers working by appointment or first come, first served
• Single-site shops with a few barbers who want to stop keeping the till and commission by hand
• Barbers who want to take walk-ins in the order they arrived

Limits to know about

• No multi-branch view; each branch is its own installation.
• There is no SMS, no automatic reminder sending, no online payment or deposit. A reminder message is prepared and the shop sends it.
• No advanced queue management: no automatic barber assignment, no priority by service and no wait-time prediction.
• The app has not been delivered to a client and has not passed a sales acceptance; the public live demo runs on sample data only, and the screens were taken from an installation made with sample data.

These use sample data and are not customer references. Price, installation, migration, hosting, maintenance and support are agreed separately in written scope.

What to prepare before we talk

• The list of jobs you do and how long they take, and whether a frequent pairing such as “haircut and beard” should be written as a service of its own.
• The list of your barbers, each one’s working hours and whether each works from a calendar of their own.
• How you take walk-ins into the queue today and how the queue and the booked customers run side by side.
• Where you note a customer’s habits (the clipper guard number, the neckline, for instance).
• How you work out the till and barber commission, and whether you follow sales and stock of products such as beard oil.

The barbershop product and its screens

The product page walks through the app’s real screens step by step, the waiting-list screens included. The delivery and sales status are written there.

What to look at on the product page

These parts of the barbershop product page answer the questions here with shop screens.

• Live demo with sample data: Enter as manager
• Live demo with sample data: Enter as reception
• Live demo with sample data: Enter as staff
• Live demo with sample data: Try as a customer (booking page)

Guides for barbershops

Frequently asked questions

Is a phone booking kept in the same calendar as online requests?

Yes. The shop adds a phone booking from the calendar: the saved customer, the barber, the service and the time are chosen, and the program lists that barber’s free times.

Is a walk-in written into the calendar?

No. A customer without an appointment goes on a waiting list apart from the calendar; the list shows the arrival order and the waiting time, and the shop chooses the barber when it takes the person in.

Do reminders go out to customers automatically?

No. The reminder list opens a prepared WhatsApp message for confirmed bookings; the shop sends it from its own line, and no service sends messages by itself.

Can I take it over right now as a ready-made package?

Not at the moment: the barbershop application has not been delivered to a client and has not passed a sales acceptance. Your shop’s needs and a possible route are discussed in a first conversation; the public demo runs on sample data only.

Describe your shop’s needs

I can visit clients at their workplace in Bursa for in-person requirements discussions. We first identify existing records and workflows, then agree on features and delivery scope.

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