Dietitian Client and Measurement Tracking

• Client card and measurements: height, starting and goal weight, a KVKK consent record; for quick adding a name and phone are enough; weight, fat, muscle, waist and hip measurements, and after two measurements a weight chart with a goal line; BMI is for information; the measurement history, plan, appointments, package and payments are on one page.
• Anamnesis: illness, medication, allergy, eating habits, activity, sleep and diet history; only the manager (the dietitian) sees it, the assistant and the client page do not.
• Appointments and leave: a day and a week view, free-slot suggestions, a clash warning for the same time, a geldi/gelmedi mark and a ready WhatsApp reminder; marking geldi takes a session off the package. Multi-day leave is written for a holiday or a congress, no appointment is given on those days; if a planned appointment exists it warns but cancels none.
• Meal plan: meal rows by day (time, content, calories, protein), a quick six-meal template, copying, printing and a ready WhatsApp message to the client. Calories are written by hand, there is no food database.
• Session packages and payments: part payments, a printable receipt, a list of open balances and a ready WhatsApp debt reminder. The program takes no payment, it only records.
• Pre-consultation and import: a sign-in-free pre-consultation form (shared with a QR poster and a ready WhatsApp message, no health question, a notification to the manager’s phone for a new request); an old client list is imported from Excel/CSV with a preview, a duplicate check and an undo for the last import; nobody is sent a message.
• Client page (no sign-in): through a private link the plan, weight chart, next appointment, sessions left and the dates the clinic is closed; the anamnesis and notes do not appear on this page.
• Roles and manager tools: manager and assistant; the assistant never sees plans, the anamnesis, reports, calculators or settings and the server refuses an address typed by hand. The manager uses the monthly report (appointments, payments, pre-consultation conversion, the 30-day weight change) and the BMI, basal metabolic rate, daily energy, ideal weight and waist/hip calculators. A setup guide, help boxes, installing on a phone and computer, and a free phone notification to the manager.

1. Set up the clinic

   A nine-step setup guide: the clinic’s name and phone, session length and hours, a first client, a first measurement, a first appointment, a first plan, adding to the phone and sharing the pre-consultation link.

2. Record the client

   Add them with a name, phone, height and goal weight (or take them from the pre-consultation form or Excel); enter the measurement and fill the anamnesis during the visit.

3. Prepare the appointment and plan

   Give the appointment; write the meal plan from the quick template, print it or send it to the client on WhatsApp.

4. Follow sessions and payments

   When the client comes mark “Geldi” and a session comes off the package; record the payment and follow open balances in the list.

Screen-by-screen guide →

Compare the three clinic programs: Patient tracking software for dental, veterinary and dietitian practices

• Not delivered to a client and not used by a real clinic; the clinic, clients, phone numbers, measurements, plans and amounts on the screens are made up.
• There is no automatic SMS or WhatsApp: a ready WhatsApp text opens and you send it from your own phone; only a phone notification (Web Push) goes to the manager.
• There is no food database or automatic calorie calculation; the program makes no diagnosis and gives no medical advice. No claim of legal compliance is made.
• Reading an Excel (.xlsx) file depends on the server’s zip extension (without it save as CSV or paste); there is no remaining-leave-days calculation. Card payment over the internet, video calls, e-invoice and client photos are not there either.
• A real Web Push delivery, iPhone/Safari, Firefox and a real phone have not been tried; it was run on a single hosting account and PHP 8.3 only.
• In the demo the data is reset every hour; sign-in is without a password through role buttons. The interface is in Turkish.