Dental Clinic Appointments and Patient Records

The flows below were run on a local installation (PHP 8.3, SQLite) with sample data; the product’s unit tests (3,155 checks) and its clinic end-to-end tests (865 checks, package 1.1.0; the dental and veterinary products share the core) passed. The live demo runs version 1.1.1 (the only change from 1.1.0: an instalment plan larger than the balance is refused); the booking form and sign-in screens come from the live demo (1.0.5) and the new setup wizard screens are not among the pictures on this page. On 27 October 2026 about 75 actions were tried on the live demo as manager, reception, dentist and patient: the setup wizard was started from an empty site and walked step by step, leave over several days was added and the refusals for an overlap, a reversed date and a day with an appointment were seen, a patient who sent a booking request landed on their own appointment page, where an add-to-home-screen box appeared; a payment above the amount due and a package of more than 500 sessions were refused.

• A day, week and month calendar with a column per dentist: double booking is blocked and free times are suggested; repeating appointments, a dentist’s leave (several whole days, or the same hours every day) and breaks can be set; upcoming leave is listed with “Yanlış girdim, sil” (I made a mistake, delete) on each row, a day with an appointment is never cancelled silently, and no leave-days-left count is kept
• Online booking: the patient picks the treatment, dentist, day and time on the public page and sends a request; no appointment exists until the clinic approves it, and the patient gets a private link to view or cancel it
• Patient files: family members on one phone have separate files; warnings such as a blood thinner, an allergy or a chronic condition sit in a red strip at the top of the file and as a mark in the calendar; patients are archived, never deleted
• A tooth chart with two-digit FDI numbers: permanent and primary teeth, 13 conditions (caries, filling, root canal, implant, missing...); a treatment line can be added to the chosen tooth
• Treatment plans and offers: lines with tooth numbers from the price list, a discount, the dentist; draft, presented and accepted states; only a line marked “done” goes onto the patient’s account; a printable offer for the patient
• Account: cash, card or transfer payments, an instalment plan (the pennies divide exactly and a collected instalment becomes a payment record), an overdue-instalment list, a cash book and expenses
• Visit notes (complaint, findings, diagnosis, treatment done, advice), prescription lines and a prescription printout on the clinic’s letterhead; signed consent forms from editable templates; tracking of lab work such as crowns and prostheses
• On their own appointment page the patient sees, for a pending request, a “Kliniğe WhatsApp ile haber ver” (tell the clinic on WhatsApp) button: a ready message with only the name, date, time and clinic name opens in WhatsApp for the clinic’s phone and the patient presses “send”; the program sends nothing itself and the message carries no treatment or diagnosis
• A check-up recall list: the “next visit” and the six-month check-up; one click gives a ready WhatsApp message for those overdue or coming up, with a “called” note; the recall closes by itself when the patient books
• Roles and an access log: the manager; reception works with prices, payments and appointments and does not see visit notes or the tooth chart; a dentist opens only patients with an appointment or a note of theirs; who opened a file is recorded (the text of a note is not); a button, form or link a role may not use is not shown to it: a dentist sees no amounts or prices in the calendar views and no discount form
• A setup wizard: clinic name and hours, the first dentist, the treatment and price list (a ready sample list), the first patient, sending the booking address to patients (WhatsApp, copy, an A4 poster with a QR code) and adding the panel to a phone; each step is saved on its own and can be skipped, a “Kurulum %…” (setup %) bar shows on every page until the steps are done, and the main screens have a closed “Bu ekran ne işe yarar?” (what is this screen for?) box; in the demo, “Boş siteyle yeniden başla” (start again with an empty site) and “Örnek veriyi geri yükle” (bring the sample data back) let you run the wizard from 0%
• Adding to the phone and notices: after sending a booking request the patient lands on their own appointment page and can add it to the home screen from there (one button on Android, steps on iPhone); the clinic panel has a sign-in-free “add to phone” page and its icon opens the panel sign-in; a new request or a patient’s cancellation reaches the manager and reception as a free instant notification (and by e-mail too), and the patient is told when a request is approved, declined or moved
• Clinic reports (treatments done, dentist share, people with a balance), stock with an expiry warning, importing a patient list from CSV or Excel (.xlsx; .xlsx only when the server has the zip extension; closed in the demo), and a daily automatic backup

Installation requirements

• Requirements as written in the documents: PHP 8.1 or newer, the pdo_mysql and mbstring extensions, MariaDB/MySQL 10.4 or newer (pdo_sqlite for the demo and trials). The product was tried locally with PHP 8.3.33 and SQLite; tried on MariaDB 10.11.19 only, as a local and partial run (the core and the microchip and vaccination-stock tests); not tried on MySQL or other versions.

Support and updates

• Support and update terms have not been set yet; support hours and response time have not been decided either.

Release notes

• Summarised from the version history; no version has been delivered to a client. A live sample-data demo exists.
• 1.1.2 (28 October 2026): “Takvime ekle” (add to calendar) on the patient’s appointment page: an “Add to Google Calendar” link and “Dosya olarak indir (.ics)” (download the file; a reminder one hour before). The link and the file carry no patient name, phone number or note (only the clinic name, the service and the dentist’s name); not shown for an appointment waiting for approval or a cancelled one. No new permission, data or schema change.
• 1.1.1 (27 October 2026): an instalment plan may not exceed the balance still owed (no plan when nothing is owed) and a part cannot be collected above what is owed either, so the account never ends up in credit.
• 1.1.0 (27 October 2026): a step-by-step setup wizard (clinic name and hours, dentist, a ready treatment list, the first patient, sending the booking address, adding to the phone), a progress bar and “Bu ekran ne işe yarar?” (what is this screen for?) boxes; in the demo “Boş siteyle yeniden başla” (start again with an empty site) and “Örnek veriyi geri yükle” (bring the sample data back); after a booking request the patient lands on their own page and can add it to the home screen; a sign-in-free add-to-phone page; free instant notifications for a new request or a cancellation; dentist leave over several days and an upcoming-leave list (a day with an appointment is not cancelled silently, there is no leave-days-left counter); a payment above the amount due (closing a ticket or taking a payment) is refused and a package holds at most 500 sessions.
• 1.0.7 (26 October 2026): what a role may not use is no longer shown to it: a dentist sees no amounts or prices in the day, week and month views and no discount form, and in a patient file the owner or contact name is plain text, not a link; with no stock item or staff member yet, reception sees “ask the manager” instead of a link to a page it may not open; the export and delete buttons that did nothing on the demo are no longer drawn. The server still refuses an address typed by hand.
• 1.0.6 (21 October 2026): patient-list import also checks an Excel (.xlsx) file or a table pasted from Excel next to a CSV file (.xlsx only when the server has the zip extension, otherwise a save-as-CSV note appears); every preview row has a “Alma” (do not take) box and there is “Son içe aktarmayı geri al” (undo the last import); nobody is messaged during the import. Import is closed in the demo.
• 1.0.5 (18 October 2026): password-free “… olarak gir” (sign in as …) buttons for each role on the demo sign-in page (demo mode only; on a real installation the address answers 404).
• 1.0.3 and 1.0.4 (13 and 14 October 2026): microchip and vaccination-stock fixes in the shared core; no change in the dental module.
• 1.0.2 (12 October 2026): a “Kliniğe WhatsApp ile haber ver” (tell the clinic on WhatsApp) button on the patient’s own appointment page (a ready message with the name, date, time and clinic name).
• 1.0.1 (12 October 2026): a demo and personal-data notice on the public booking form.
• 1.0.0 (11 October 2026): first version; a clinic module on the salon core (1.4.0) with the pilates 1.0.3 security fixes: patient files and health warnings, an FDI tooth chart, treatment plans and printed offers, instalments, a check-up recall list, consent signatures, visit notes and prescription printouts, lab work, an access log and clinic reports.

Decisions not made yet

• Rights to use, modify, transfer and receive the source code: to be set in a written agreement; not decided yet.
• Support hours and response time have not been decided yet.
• Whose name the hosting and domain are opened in, and where the software is installed, have not been decided yet.