Pilates and Reformer Studio Management

The screens below come from the live demo; that places are never over-booked under simultaneous requests was checked on SQLite and MariaDB with a multi-process test, and the class and cancellation rules with unit and end-to-end tests. The “Boş siteyle yeniden başla” (start with an empty site) button sits on the demo’s setup page and was tried end to end on the live demo (20 October 2026: emptying, the six steps and restoring the sample data all passed); notifications do not appear in the screens, and their limits are under “Limits”.

• Weekly class templates (day, time, length, instructor, places, kind of class); the coming weeks’ classes are made from them by themselves, and single classes can be added or cancelled
• Places and a waiting list: when a class is full the member joins the queue; when a place is cancelled the first on the list is moved up (or you are warned, by setting) and you get a ready WhatsApp message to tell them
• Class packages: 8/12 classes, a monthly unlimited membership, packages for one kind of class; a class comes off when the member is marked present (or, by setting, when the free cancellation time runs out) and comes back if the mark is undone. When a package is sold from a member’s card the amount fills in with the chosen plan’s price
• A “free cancellation until X hours before” rule (the hours are a setting): a cancellation after that time, and a no-show, use up the class; on the class page you undo it with “İptal et (süre geçti)” (cancel, time has passed) and “Mazur say (ders düşmesin)” (excuse, do not use a class), and “Kalan herkesi geldi say” (mark everybody left as present) marks the rest in one go
• Package holds: while a member is away the package pays for no class and its end date moves by the days on hold
• Attendance (Came / Did not come), no-show tracking, reports and CSV by instructor and kind of class; reminder lists with ready WhatsApp messages for packages ending or running low, balances and members who missed classes
• A printable weekly programme and a public programme page (in larger type) members open on their phone: free places are shown and a request is sent with a name and a phone number. A member who sends one request lands on their own request page, with “Stüdyoya WhatsApp ile haber ver” (tell the studio on WhatsApp) and a big “Stüdyoyu ara” (call the studio) button
• Step-by-step setup wizard: six steps (studio, instructors, classes, packages, hours, sharing); each step saves by itself, can be skipped and picked up later. The classes step offers a ready weekly programme (12 lines) and the packages step a ready package list (6 plans); the prices are samples and a step counts as done only after you have looked and saved
• Guidance: a closed “Bu ekran ne işe yarar?” (what is this screen for?) box on every main screen, a short menu (the seven daily pages; the rest under “Daha fazla”, more) and buttons that fix an error such as a clash or a missing instructor. On a real installation a progress bar (“Kurulum %33 · sıradaki adım…”, setup 33% · next step) shows on every panel page until the six steps are done
• Sending the programme address to members: on the wizard’s last step a ready WhatsApp message, copy the link, a scannable code and a printable poster (also as an A4 picture to send to a stationer); the member opens no account, ticks classes on the programme and types a name and a phone number
• Adding to the phone and notifications: a separate page without sign-in (studio name, a big “Telefonuma ekle” add-to-my-phone button, steps for the phone, “Panele gir” go to the panel); the panel icon opens the sign-in page directly. A free instant notification (Web Push) goes to the owner’s phone for a new class request and when one is withdrawn, and to the requesting member’s phone when the studio approves, puts them on the waiting list or declines; it is not an SMS or a WhatsApp message, so there is no message fee. The owner can also get an e-mail for a new request (when e-mail sending is on)
• Panel logins by role: the manager sees everything; reception works with members, classes and payments; an instructor sees only their own classes and marks attendance; a button, form or link a role may not use is not shown to it (for example an instructor does not see the discount form on an appointment card). On the live demo there are password-free “… olarak gir” (sign in as …) buttons for manager, reception and instructor

Installation requirements

• Requirements as written in the documents: PHP 8.1 or newer, the pdo_mysql and mbstring extensions, MariaDB 10.4 or newer. The product was tried locally with PHP 8.3 and MariaDB 11.4; MariaDB 10.4 and real hosting have not been tried for this product.

Support and updates

• Support and update terms have not been set yet; support hours and response time have not been decided either.

Release notes

• Summarised from the version history; no version has been delivered to a client. The live demo runs version 1.2.4; 1.2.4 is still a “candidate” and is not in the delivery folder.
• 1.2.4 (28 October 2026): “Takvime ekle” (add to calendar) on the member’s appointment and class pages: an “Add to Google Calendar” link and “Dosya olarak indir (.ics)” (download the file; a reminder one hour before; no phone number or note is carried and nothing is sent to the studio). On the class page it shows only for a confirmed, upcoming, not cancelled place; not for a request or a waiting-list entry. No new permission, data or schema change.
• 1.2.3 (26 October 2026): what a role may not use is no longer shown to it: an instructor does not see the discount form on an appointment card; with no instructor or stock item yet, reception sees a “the manager adds them” note instead of a link to a page it may not open; the way-out buttons under an error message lead only to pages the role can open. The server still refuses an address typed by hand.
• 1.2.2 (25 October 2026): the two package sale forms on the member card now have different names (“Paket tanımından paket sat” – sell from a package plan – and “Özel ders paketi sat (hizmete bağlı)” – sell a private-lesson package tied to a service); a package that is on hold shows “Dondurulmuş · end date” (on hold · end date) in its row; the Excel/CSV page has one help box; .md files such as CHANGELOG.md and README.md are no longer served over the web.
• 1.2.1 (21 October 2026): “Excel/CSV’den üye al” (add members from Excel/CSV) on the Members page: a list from a notebook or an old program is uploaded as a file or pasted from Excel; columns are recognised by their header, the preview shows new, already registered and wrong rows, an unwanted row is left out with “Alma” (do not take) and the last import can be taken back. Nobody is messaged; no package, class right or balance is written.
• 1.2.0 (20 October 2026): a six-step setup wizard (a ready weekly programme and package list), a “Bu ekran ne işe yarar?” (what is this screen for?) box on every screen, a short menu and “Daha fazla” (more), buttons that fix an error, sending the programme address to members on WhatsApp, as a scannable code and as a poster, a setup page without sign-in for adding the panel to a phone, a free instant notification (Web Push) on the phone for a new class request and an e-mail to the owner, landing on the member’s own request page after a single request, and in the demo “Boş siteyle yeniden başla” (start with an empty site) / “Örnek veriyi geri yükle” (restore the sample data).
• 1.0.6 (18 October 2026): password-free “… olarak gir” (sign in as …) buttons for each role on the demo sign-in page.
• 1.0.5 (12 October 2026): a “Stüdyoya WhatsApp ile haber ver” (tell the studio on WhatsApp) button on the member’s request page.
• 1.0.3 and 1.0.4 (11 and 12 October 2026): security fixes to the public programme request and the setup wizard; a shared-demo and personal-data notice on the public form.
• 1.0.0 (10 October 2026): first version; on the salon core (1.4.0): weekly class templates, places and a waiting list, class packages, a free-cancellation rule, package holds, attendance, instructor reports, reminder lists, a printable programme and a public programme page.

Decisions not made yet

• Rights to use, modify, transfer and receive the source code: to be set in a written agreement; not decided yet.
• The price and payment method have not been decided yet.
• Support hours and response time have not been decided yet.
• Whose name the hosting and domain are opened in, and where the software is installed, have not been decided yet.