Beauty Center Sessions and Booking

The functions below were tried in the app’s demo mode with sample data and covered by automated tests (unit, HTTP end-to-end, MariaDB); the live demo runs on a single host with sample data; they have not been tried on a real phone. The live demo runs version 1.0.23; its three roles (manager, reception, staff) and the customer’s booking flow were walked through end to end on the live demo on 24 October 2026. Adding to the phone and notifications are built but have not been tried on a real phone.

• A session-packages screen: customers due for the next session, packages about to end (last session left, or 30 days to the end date) and packages that ended with sessions unused; each row has a ready WhatsApp message (the center sends it)
• Deposit and an instalment plan (up to 12) when a package is sold; one-press collection on the due-payments screen; the same instalment cannot be collected twice
• Marking an appointment “Geldi” (arrived) takes the session from the customer’s package, online bookings included, and the service is not billed a second time
• The customer card shows the session history (which session, date, specialist) and a suggested date for the next session based on the “days between sessions” the center sets per service
• Missed appointments: the last days’ no-shows, how many times each customer missed, whether they booked again, and a “contacted” mark; a missed appointment is not charged and takes no session from a package
• An optional one-line skin / sensitivity note with a KVKK warning, shown to the specialist on the calendar; it never goes into messages, exports, the booking page or the API
• Online booking: the customer picks a service, a specialist, a day and a free time; the request waits for your approval; overlapping bookings are refused
• Multi-day leave and closed hours: a start and an end date, all day or the same hours every day; those days show closed on the customer’s booking page too, a day with an appointment is never cancelled silently, and the “upcoming leave and closed hours” list undoes it
• A setup wizard, a progress bar and a closed “what is this screen for?” box on every screen; adding customers from Excel/CSV; in the demo “start again with an empty site” and “restore the sample data”
• “Send to customers”: a ready WhatsApp message in one tap, copy the link and a QR A4 poster; adding the panel and the customer’s booking page to the phone’s home screen; the browser’s free notification for a new request (not tried on a real phone)
• Tickets, daily till, stock, specialist commission and reports; roles: manager, reception, specialist (a specialist sees only their own calendar; a button, form or link the role may not use is not shown to it)
• Closing a problem customer to online booking: “Close online booking for this customer” on the customer card; a closed number cannot book on the booking page or through the API (the server checks it too) and is pointed to “call us / write on WhatsApp” buttons; you can still book them from the calendar (with a note). In Settings you choose how many hours before an appointment a customer can no longer cancel online, how many days ahead a booking may be made, and whether service prices are shown to customers
• Several services in one booking: on the booking page the customer picks “Aynı randevuya bir hizmet daha ekle” (add another service; up to three more); minutes and prices are added up, the times offered fit the total, and it is one booking. A package and its instalments stay tied to the first service. With “Fark etmez” (doesn’t matter) the free specialist with the fewest bookings that day is assigned
• Repeat a booking (weekly, every two weeks, monthly; up to 24 times): every date that could not be booked is named with its reason (already booked, time off, closed day) instead of being skipped silently; the series is removed with one tap, “Tüm seriyi iptal et (N)” (this booking and the scheduled ones after it; ones already marked arrived or missed stay)
• Review after a visit: the card of an appointment marked “Geldi” (arrived) has “Değerlendirme iste (WhatsApp)” with the message ready; the customer gives a 1–5 rating and an optional comment on a large, plain page without signing in (once per visit); the Reviews page shows the average, a “low ratings only (1–3)” filter and a ready message for an unhappy customer. Nothing is sent automatically; the salon sends the message
• Reports: busy hours, each service’s share of revenue (%), staff fill and kept rate, the customers who paid the most (VIP) and customers with no visit in 90 days (passive; a ready WhatsApp invitation on each row; someone with a booking ahead is not listed)
• Staff phone permission: on the panel logins in the Staff page a “Telefonu görür / Telefon gizli” (sees the phone / phone hidden) button; when hidden, that staff member does not see customers’ phone numbers, the call and WhatsApp buttons do not appear and a search by number finds nothing; the server checks it too (default: they see it). In the demo a second staff login opens with the phone hidden
• Warning note: a one-line “skin / sensitivity note” (colour / allergy, sensitivity) on the customer card; a red “Uyarı” badge on the card and on that customer’s booking cards, visible to the staff member doing the job. It never goes into messages, exports or the customer’s own page (KVKK: it can be special-category data; keep it short and known to the customer)
• “Geleceğim” (I am coming) button: on their own booking page the customer says in one tap that they will come; the calendar card shows a green “✓ Geleceğim”. No message is sent, the cancel rule is unchanged, and moving the booking clears the mark
• Floating “WhatsApp’tan yaz” (write on WhatsApp) and “Ara” (call) buttons: two big buttons at the bottom of the showcase and the booking page (WhatsApp opens with the words ready and the customer sends it); drawn only when the salon has a phone number
• Approved reviews on the showcase: on the Reviews page each review has “Göster / Gizle” (show / hide; hidden by default; a 1–3 rating asks again); the showcase then has a “Müşterilerimiz ne diyor” (what our customers say) section with stars, the comment and only the first name plus the first letter of the surname, never a phone number or address; the average counts every review received, hidden ones included, and says how many
• Weekly days and hours per specialist: for each specialist day by day “shop hours”, “not working” or “own hours”; customers can book that specialist only at the hours they work (“Fark etmez” chooses only among those working), and the API refuses too; you can still book from the panel and are warned; without a record the specialist works the shop’s hours
• Activity log (manager): who did what and when with bookings, payments, settings and panel logins; filter by kind, person and date; no customer name, phone, e-mail or note is written; the connection source (address) is kept; lines older than 180 days are deleted; if a line cannot be written the action still goes through

Installation requirements

• Requirements as written in the documents: PHP 8.1 or newer, the pdo_mysql and mbstring extensions, MariaDB 10.4 or newer. Tried locally with PHP 8.3.33, SQLite and MariaDB 11.4.13; the live demo runs on a DirectAdmin hosting account and it has not been tried on a customer’s own hosting.

Support and updates

• Support and update terms have not been set yet; support hours and response time have not been decided either.

Release notes

• Summarised from the package’s version history; no version has been delivered to a client.
• 1.0.0 (10 October 2026): first version; the session-packages screen, a session taken from the customer’s package when the appointment is marked “Geldi” (arrived), a deposit and instalment plan, due payments, session history and a suggested next session, a missed-appointments list, an optional short skin note and sample data made for a beauty center.
• 1.0.3 (11 October 2026): a “Salona WhatsApp ile haber ver” (tell the salon on WhatsApp) button on the customer’s own appointment page (a ready message; the customer taps “send”, the program sends nothing on its own).
• 1.0.4 (12 October 2026): a demo and personal-data notice on the public booking form.
• 1.0.5 (18 October 2026): demo sign-in page: a demo notice, fields prefilled with the manager account and password-free “… olarak gir” (sign in as …) buttons for manager, reception and staff (demo mode only; on a real installation there is no notice, box or prefilled field).
• 1.0.6 (21 October 2026): “Excel/CSV’den müşteri al” (add customers from Excel/CSV) on the Customers page: a list from an old program or Excel is uploaded as a file or pasted; columns are recognised by their header, the preview shows new, already registered and wrong rows, an unwanted row is left out with “Alma” (do not take) and the last import can be taken back. Nobody is messaged; no package, session right or balance is written.
• 1.0.7 (22 October 2026): multi-day leave and closed hours; an upcoming-leave list with “Yanlış girdim, sil” (I made a mistake, delete). A day with an appointment is never cancelled silently.
• 1.0.8–1.0.10 (22 October 2026): a setup wizard, a progress bar and a closed “Bu ekran ne işe yarar?” (what is this screen for?) box on every screen; a no-sign-in “Telefona ekle” (add to the phone) page whose panel icon opens the sign-in; the customer’s booking page can be added to the phone with its own icon.
• 1.0.11–1.0.13 (22 October 2026): a new online request is written to a notification inbox that keeps it in the panel even if the e-mail or the notification fails.
• 1.0.14 (24 October 2026): “Boş siteyle yeniden başla” (start again with an empty site) and “Örnek veriyi geri yükle” (restore the sample data) in the demo; “Müşteriye gönder” (send to customers: a ready WhatsApp message, copy the link, a QR A4 poster); the browser’s free notification carries a new request to the owner’s phone and the approval or refusal to the customer’s phone (not tried on a real phone); an add-to-phone window; a shorter menu; sample data is now optional at installation.
• 1.0.15 (24 October 2026): a staff member can be added in the demo (no panel login can be made there); the staff form no longer takes the browser’s autofill; empty staff, service and customer lists say what to do.
• 1.0.16 (25 October 2026): closing a problem customer to online booking and the booking rules (cancel window, furthest day, show / hide prices), in Reports busy hours, service share, staff fill and kept rate, VIP and customers with no visit in 90 days, a review after a visit, the reasons when a booking is repeated and “Tüm seriyi iptal et” (cancel the whole series), up to three extra services in one booking and “Fark etmez” (doesn’t matter), a phone permission for staff; the index order in upgrades was fixed.
• 1.0.17–1.0.22 (25 October 2026): a skin / sensitivity note with a red “Uyarı” badge, a “Geleceğim” (I am coming) button (no message is sent), floating “WhatsApp’tan yaz” and “Ara” buttons, approved reviews on the showcase (low ratings hidden by default), weekly days and hours per specialist, an activity (audit) log (no personal data written; the connection address is kept as the source; 180 days).
• 1.0.23 (26 October 2026): what a role may not use is no longer shown to it: staff do not see the discount form in the calendar (“Ertele / saat değiştir”, postpone / change time, stays in the summary); when the staff or stock list is empty, a role that may not open those pages sees a “the manager adds them” note instead of a link. The server still refuses an address typed by hand.
• 1.0.24 (28 October 2026): “Takvime ekle” (add to calendar) on the customer’s appointment page: an “Add to Google Calendar” link (it opens with the appointment filled in; the customer presses Save) and “Dosya olarak indir (.ics)” (download the file; a reminder one hour before; no phone number or note is carried and nothing is sent to the salon). Shown only for an approved appointment that is still ahead. No new permission, data or schema change.

Decisions not made yet

• Rights to use, modify, transfer and receive the source code: to be set in a written agreement; not decided yet.
• Support hours and response time have not been decided yet.
• Whose name the hosting and domain are opened in, and where the software is installed, have not been decided yet.