Veterinary Clinic Appointments and Patient Records

The flows below were run on a local installation (PHP 8.3, SQLite) with sample data; the product’s unit tests (3,150 checks) and its clinic end-to-end tests (873 checks, package 1.1.1; the dental and veterinary products share the core) passed. The live demo runs version 1.1.1; the booking form and sign-in screens come from the live demo (1.0.5) and the new setup wizard screens are not among the pictures on this page. On 27 October 2026 about 150 checks were made on the live demo as manager, reception, vet and owner: the setup wizard was started from an empty site and walked step by step, leave over several days was added and the refusals for an overlap, a reversed date and a day with an appointment were seen, an owner who sent a booking request landed on their own appointment page, where an add-to-home-screen box appeared; a payment above the amount due and an instalment plan larger than the balance were refused.

• A day, week and month calendar with a column per vet: double booking is blocked and free times are suggested; repeating appointments, a vet’s leave (several whole days, or the same hours every day) and breaks, a waiting list; upcoming leave is listed with “Yanlış girdim, sil” (I made a mistake, delete) on each row, a day with an appointment is never cancelled silently, and no leave-days-left count is kept
• Online booking: the owner picks the service, vet, day and time and gives the animal’s name and species; no appointment exists until the clinic approves it. Emergency words in the note such as “vomiting”, “seizure” or “bleeding” bring up a “This may be an emergency; please phone the clinic” warning (the form is never blocked; the clinic decides)
• Animal cards: several animals under one owner; species (dog, cat, rabbit, bird, rodent, reptile, horse), breed, sex, neutered, birth date, microchip number; a red health warning and badges; search by animal, owner, phone or chip; records are archived, never deleted
• A vaccination and parasite schedule: each administration is recorded (date, batch number, next date, vet), the usual interval is suggested and the status shows as up to date, due soon or overdue; choosing a stock item takes one unit off stock; a printable vaccination card
• On their own appointment page the owner sees, for a pending request, a “Kliniğe WhatsApp ile haber ver” (tell the clinic on WhatsApp) button: a ready message with only the name, date, time and clinic name opens in WhatsApp for the clinic’s phone and the owner presses “send”; the program sends nothing itself and the message carries no treatment, diagnosis or animal details
• A recall list: vaccination, parasite and check-up due dates; filters for overdue, 30–90 days and the year; one click gives a ready WhatsApp message (it names only the kind of visit and carries no free note) and a “called” note; the recall closes when the animal books
• Visit notes (complaint, findings, diagnosis, treatment done, advice, weight, temperature, next visit), a weight chart drawn from the weights entered, prescription lines and a prescription printout on the clinic’s letterhead
• Treatment plans and offers: lines from the price list or free lines; only a line marked “done” goes onto the owner’s account; payments, an instalment plan (the pennies divide exactly), a cash book and expenses
• Consent forms (general treatment, anaesthesia and surgery, euthanasia, hospitalisation; the texts are editable): a signature drawn on screen with a finger or mouse, a copy of the signed text, printing; uploading X-rays, photos and test results
• Stock (critical level, batch and expiry warnings), clinic reports (treatments done, vet share, people with a balance, animals by species, vaccinations due in the next 30 days) and an examination register report that can be downloaded as CSV
• Roles and an access log: the manager; reception works with prices, payments and appointments and does not see clinical content; a vet opens only animals with an appointment or a note of theirs; who opened a record is kept (the text of a note is not); a button, form or link a role may not use is not shown to it: a vet sees no amounts or prices in the calendar views and no discount form
• A setup wizard: clinic name and hours, the first vet, the service and price list (a ready sample list), the first animal, sending the booking address to owners (WhatsApp, copy, an A4 poster with a QR code) and adding the panel to a phone; each step is saved on its own and can be skipped, a “Kurulum %…” (setup %) bar shows on every page until the steps are done, and the main screens have a closed “Bu ekran ne işe yarar?” (what is this screen for?) box; in the demo, “Boş siteyle yeniden başla” (start again with an empty site) and “Örnek veriyi geri yükle” (bring the sample data back) let you run the wizard from 0%
• Adding to the phone and notices: after sending a booking request the owner lands on their own appointment page and can add it to the home screen from there (one button on Android, steps on iPhone); the clinic panel has a sign-in-free “add to phone” page and its icon opens the panel sign-in; a new request or an owner’s cancellation reaches the manager and reception as a free instant notification (and by e-mail too), and the owner is told when a request is approved, declined or moved

Installation requirements

• Requirements as written in the documents: PHP 8.1 or newer, the pdo_mysql and mbstring extensions, MariaDB/MySQL 10.4 or newer (pdo_sqlite for the demo and trials). The product was tried locally with PHP 8.3.33 and SQLite; tried on MariaDB 10.11.19 only, as a local and partial run (the core and the microchip and vaccination-stock tests); not tried on MySQL or other versions.

Support and updates

• Support and update terms have not been set yet; support hours and response time have not been decided either.

Release notes

• Summarised from the version history; no version has been delivered to a client. A live sample-data demo exists.
• 1.1.2 (28 October 2026): “Takvime ekle” (add to calendar) on the owner’s appointment page: an “Add to Google Calendar” link and “Dosya olarak indir (.ics)” (download the file; a reminder one hour before). The link and the file carry no animal or owner name, phone number or note (only the clinic name, the service and the vet’s name); not shown for an appointment waiting for approval or a cancelled one. No new permission, data or schema change.
• 1.1.1 (27 October 2026): an instalment plan may not exceed the balance still owed (no plan when nothing is owed) and a part cannot be collected above what is owed either, so the account never ends up in credit.
• 1.1.0 (27 October 2026): a step-by-step setup wizard (clinic name and hours, vet, a ready service list, the first animal, sending the booking address, adding to the phone), a progress bar and “Bu ekran ne işe yarar?” (what is this screen for?) boxes; in the demo “Boş siteyle yeniden başla” (start again with an empty site) and “Örnek veriyi geri yükle” (bring the sample data back); after a booking request the owner lands on their own page and can add it to the home screen; a sign-in-free add-to-phone page; free instant notifications for a new request or a cancellation; a vet’s leave over several days and an upcoming-leave list (a day with an appointment is not cancelled silently, there is no leave-days-left counter); a payment above the amount due (closing a ticket or taking a payment) is refused.
• 1.0.7 (26 October 2026): what a role may not use is no longer shown to it: a vet sees no amounts or prices in the day, week and month views and no discount form, and in an animal file the owner or contact name is plain text, not a link; with no stock item or staff member yet, reception sees “ask the manager” instead of a link to a page it may not open; the export and delete buttons that did nothing on the demo are no longer drawn. The server still refuses an address typed by hand.
• 1.0.6 (21 October 2026): patient (animal) list import also checks an Excel (.xlsx) file or a table pasted from Excel next to a CSV file (.xlsx only when the server has the zip extension, otherwise a save-as-CSV note appears); every preview row has a “Alma” (do not take) box and there is “Son içe aktarmayı geri al” (undo the last import); nobody is messaged during the import. Import is closed in the demo.
• 1.0.5 (18 October 2026): password-free “… olarak gir” (sign in as …) buttons for each role on the demo sign-in page (demo mode only; on a real installation the address answers 404).
• 1.0.4 (14 October 2026): an animal that already shared a microchip number with another before 1.0.3 can be saved again and an administrator sees such animals in a list; removing an older vaccination record can put one stock unit back when the person removing it knows it took one.
• 1.0.3 (13 October 2026): a microchip number already on another animal is refused (form and CSV import; a unique index in new installations); removing a new vaccination record gives back the stock unit it took, in one step with the removal.
• 1.0.2 (12 October 2026): a “Kliniğe WhatsApp ile haber ver” (tell the clinic on WhatsApp) button on the owner’s own appointment page (a ready message with the name, date, time and clinic name).
• 1.0.1 (12 October 2026): a demo and personal-data notice on the public booking form.
• 1.0.0 (11 October 2026): first version; a clinic module on the salon core (1.4.0) with the pilates 1.0.3 security fixes: animal cards and health warnings, a vaccination and parasite schedule, a recall list, visit notes, a weight chart and prescription printouts, treatment plans and offers, instalments, consent signatures, stock with expiry warnings, an examination register report and an access log.

Decisions not made yet

• Rights to use, modify, transfer and receive the source code: to be set in a written agreement; not decided yet.
• Support hours and response time have not been decided yet.
• Whose name the hosting and domain are opened in, and where the software is installed, have not been decided yet.